Document Controller

Requisition ID: 98495 

Job Category: Engineering 

Location: Gurugram, Haryana, India 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Looking to take the next step in your career? Hatch is currently seeking a highly motivated Document Controller to join our Project Delivery Group (PDG) in Gurugram/ Gurgaon – India

As the successful candidate, you will: 

• Be responsible for quality checking, registering, classifying, managing, tracking, filing and transmitting electronic engineering and vendor/contractor deliverables and other project controlled documents as required by the project.
• Be responsible for ensuring the current approved revisions of controlled documents are available to the project in the EDMS and providing accurate meta-data for document status reporting.
• Under direction of the lead document controller, you are responsible for executing the documentation handover when, and as agreed with the client.

Project Procedures-

• Process documents in compliance with company and project procedures to meet DM standards.

Document Control Processes-
Document controllers are responsible for understanding:

• The various project phases and the deliverables produced
• The document control processes and the relationship with other project groups
• The different types of deliverables, controlled and uncontrolled documents and how to classify them in the EDMS
• The procurement bidding cycle and supporting document control processes
• The engineering design cycle processing requirements and the vendor/contract submission cycle and processing requirements
• The commissioning and construction phases including field mark-ups and document control involvement
• The document control quality check requirement for documents being processed.
• The EDMS and Document Control Tasks
• Document controllers must have a thorough working knowledge of the EDMS functionality and all associated document control tools. They are responsible for using the tools to process documents in compliance with standards. They are also responsible for:
• Assisting in setting up distribution matrices in the EDMS. 
• Allocating deliverable document numbers as required
• Uploading engineering/ vendor /contractor deliverable stubs/placeholders in the EDMS
• Registering and  classifying deliverables and other documents as required in the EDMS
• Managing versions and revisions in the EDMS
• Transmitting deliverables and other documents as instructed by project leads 
• Providing reports from the EDMS such as the engineering status and vendor/contractor document submission status, engineering progress measurement, review cycles and assisting in expediting internal reviews 
• Managing the transmitting, receiving and distributing of documents to external users 
• Auditing meta-data in the EDMS to ensure accurate reporting available
• Ensuring the 24-hour turnaround of requests into document control
• Participating in other project document control initiatives and data management tasks 
• Assisting with the final handover of documentation 
• Participate in EDMS close-out activities if required
• Upload/capture data on Client’s EDMS if required
• Document Management and Document Control Support.
• Document controllers are responsible for supporting the project by:
• Providing document management support to project participants including support to external users (bidders, vendors, contractors, consultants and client)
• Responding to queries (internally and externally) in a timely and professional manner
• Identifying and escalating issues to the lead document controller
• Assisting the lead document controller in training other document controllers as required.

You bring to the role:

• A relevant bachelors or diploma from a recognized college  
• Experience of 3 years+ in Document management and control
• Previous document control experience in an engineering project environment (including Vendor/Contractor documentation) or data management environment using an electronic document management system
• Working knowledge in Microsoft Office Applications, Adobe Acrobat, file management tools e.g. Explorer and WinZip and demonstrated ability to learn other software tools 
• Ability to accurately and efficiently capture meta-data
• Ability to follow workflows and standards
• Experience in working within a team with ability and willingness to share knowledge
• Proven communication/interpersonal skills to build relationships with the immediate and remote team members.
• Ability to document work tasks (work instructions)
• Ability to train one-on-one or train a team
• Good communication in English and interpersonal skills  

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Dont meet every single requirement? You dont need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If youre interested in this role, we encourage you to apply even if your past experiences dont perfectly align with the skills weve listed.

Were committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. Well do our best to meet your needs in accordance with applicable local legislation.