Document Controller

Requisition ID: 291331

• Relocation Authorized: None
• Telework Type: Part-Time Telework
• Work Location: Gurugram
  
  

Extraordinary Teams Building Inspiring Projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the worlds infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994.

Our offices in Gurgaon, Vadodara and Chennai will grow significantly and sustainably with exciting career opportunities for both professionals and young graduates who are passionate about creating a cleaner, greener, and safer world; building transformational infrastructure; making decarbonization a reality; and protecting people and the environment.

Job Summary

The proposed position is for a Document Controller to support project in records management and administrative activities for one or more key result areas. Key activities include understanding GBU specific and project specific process, plan, control, distribute and transmit records as per defined process and using automated tools and archive project records as directed by Project management. Maintaining quality, correctness and timely execution of activities are critical requirements of the position.

Major Responsibilities

• Provides support for Enterprise Content Management Systems (ECMS) such as Aconex and InfoWorks and archival/retention management systems such as DocFinity, and other associated tools
• Uses standard Enterprise Content Management System (ECMS), archival/retention management systems, and/or SaaS applications to register, control, distribute, transmit and archive project records
• Interacts with end users to support, troubleshoot, and resolve issues
• Monitors and ensures timely closure of support tasks/incidents
• May support migration and/or upgrade events
  
  

Education And Experience Requirements

• Postgraduate/ Graduate in any discipline and Computer Literacy. Certification in Information and Documentation Management is desirable.
• 8 - 12 yrs. Of working experience in Document Management. Experience in EPC industry is desirable
• Experience in using standard Electronic Document Management System (EDMS) to register, control, distribute, transmit and archive project records. Plans, controls, and carries out records management and administrative activities for the project for one or more key result areas, e.g., document control, communications control, file administration, or client administrative support.
• Proven capability of processing a high volume of supplier and/or project documentation.
• Develop and support the implementation of the records retention and turnover plans.
• Work in team environment and provide training on Work process and tools.
  
  

Required Knowledge And Skills

• Proficiency in using Computers, and software such as MS-Excel, MS Access or any other Database Management Software is a pre-requisite. Work experience on Aconex or any other Document Management Solution is essential.
• Should have excellent hold on Excel features, Excel Macro writing etc.
• Processing Project Records in native drawings formats (mainly MicroStation and AutoCAD drawings), signed PDF format, converted PDF format from native file, Word, Excel, PowerPoint etc
• Distribution of Project Records from Aconex to desired destinations (Clients, Suppliers, Engineering & Procurement team, etc)
• Quick retrieval of Project Records from Aconex
• Publishing document metadata, Accurate turnover of Project Records (both electronic as well as hard copy) as determined by the Project Management Team
• Administrative tasks
  
  

Other Requirements

• Excellent communication skills (oral and written)
• Strong aptitude for automation and eager to learn
• Strong analytical skills to identify problems and work with Global Team / Vendor to determine, develop and implement solutions
• Good interpersonal skills to provide daily user support.
• Ability to prioritize and flexibility to multi-task in a fluid environment
• Ability to work independently with minimal supervision in challenging, dynamic work environment
  
  

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the worlds toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse Teams Build The Extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

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