Associate

Company Overview

Vialto Partners is a market leader in Global Mobility Services. Our purpose is to “Connect the World.” We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 8,000 staff worldwide and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve. To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram.

Job Summary

We are seeking a detail-oriented and proactive Concur Expense Approver and Administrator to manage, review, and optimize our travel and expense process using the SAP Concur platform. This role is responsible for reviewing and approving employee expense reports, ensuring policy compliance, administering the Concur system, and providing support to employees and stakeholders.

Key Responsibilities

Expense Approval Duties:

• Review and approve employee expense reports in SAP Concur for accuracy and policy compliance.
• Ensure receipts and documentation support all expense entries.
• Validate expense types, business purposes, and adherence to company travel and expense policy.
• Communicate with employees to resolve discrepancies or missing information.
• Escalate non-compliant reports to management or HR as needed.
  
  

• Maintain and update Concur user profiles and role permissions.
• Configure and manage workflows, approval paths, and audit rules within Concur.
• Collaborate with IT, Finance, and HR to align Concur settings with company policies and procedures.
• Troubleshoot system issues and coordinate with SAP Concur support when necessary.
• Perform regular audits and data analysis to ensure compliance and identify trends or anomalies.
  
  

• Serve as the primary point of contact for Concur-related questions and support requests.
• Develop and deliver training materials and sessions for employees and new hires.
• Keep documentation up to date regarding Concur processes and policy changes.
  
  

• 2+ years of experience with SAP Concur, specifically in expense management.
• Experience in finance, accounting, travel administration, or similar field.
• Strong understanding of corporate expense policies and compliance practices.
• High attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Excel and other standard office software.
• Prior experience as a Concur Administrator or similar role.
• Experience with system implementation or process improvement projects.
  
  

• Analytical and problem-solving mindset
• Strong organizational and time management skills
• Customer service orientation
• Ability to work independently and as part of a team
• Discretion in handling confidential and sensitive information