Real Estate Office Administrator 29O25

An exciting opportunity has arisen for a motivated Real Estate Office Administrator to join our dynamic team. As a cornerstone of our operations, the successful candidate will play a pivotal role in managing the daily administrative functions within our busy real estate office. We are looking for a detail-oriented individual who can maintain a smooth workflow by ensuring that all tasks are carried out efficiently and effectively. The ideal candidate will possess strong organizational skills, be proactive in their approach to problem-solving, and be comfortable handling a variety of tasks ranging from client communications to managing our digital filing systems. If you thrive in a fast-paced environment and are passionate about supporting a team dedicated to excellence in real estate, we encourage you to apply.

Responsibilities

• Coordinate and oversee daily office operations to ensure a smooth workflow.
• Manage and organize digital and physical filing systems for efficiency.
• Serve as the first point of contact for client inquiries and appointments.
• Maintain and update client records with confidential information securely.
• Support real estate agents with document preparation and submission processes.
• Schedule and organize meetings, showings, and other real estate events.
• Assist in preparing marketing materials and property listings for distribution.
• Oversee office supply inventory and handle ordering of necessary resources.
• Ensure the office environment is well-maintained and professional looking.
• Conduct regular audits of the CRM system to ensure data accuracy.
• Coordinate communication between internal departments and external partners.
• Assist in managing social media presence and online listings development.

Requirements

• Previous experience in real estate or office administration is preferable.
• Strong organizational skills with the ability to multitask efficiently.
• Excellent communication skills, both verbal and written, are required.
• Proficiency in Microsoft Office Suite and CRM software applications.
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and a proactive approach to work challenges.
• High school diploma or equivalent; an associate degree is a plus.