Real Estate Office Administrator 26D25

The Real Estate Office Administrator is an integral part of a dynamic team responsible for providing essential support in a busy real estate office. This role demands a high level of organization and the ability to multitask effectively. As the first point of contact for clients and agents, the Office Administrator must possess excellent communication skills and a friendly demeanor. They manage daily operations, ensuring that the office runs smoothly and efficiently. From maintaining records to coordinating client visits and handling inquiries, the administrator serves as the backbone of the real estate office. This position requires a proactive approach to problem-solving and a keen eye for detail, facilitating an environment where agents can focus on serving their clients successfully. If you thrive in a fast-paced environment and have a passion for real estate, this position offers the perfect blend of administrative and customer service opportunities.

Responsibilities

• Greet and assist clients and visitors as the initial point of contact.
• Maintain and organize real estate listings databases effectively and efficiently.
• Coordinate and schedule meetings, appointments, and property viewings.
• Prepare and manage documentation related to property transactions and contracts.
• Oversee office supplies inventory, ensuring materials are stocked and updated.
• Handle customer inquiries via phone calls, emails, and in-person visits proficiently.
• Assist real estate agents with administrative tasks to facilitate smooth operations.
• Manage incoming and outgoing mail, parcels, and communication promptly.
• Ensure the office is tidy, well-organized, and professional at all times.
• Update property listings and ensure accurate information is available online.
• Collaborate with other departments to ensure seamless office operation.
• Create and distribute office communication and reports as required.

Requirements

• High school diploma or equivalent; additional qualifications are an advantage.
• Proven experience in an administrative role, preferably in real estate.
• Excellent organizational and multitasking skills to manage multiple tasks efficiently.
• Strong verbal and written communication skills with attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Knowledge of real estate industry software and tools is a plus.