Office Coordinator 01J26

The Office Coordinator is a vital part of our operations, responsible for ensuring smooth administration and coordination of daily office activities. This role requires a highly organized and detail-oriented individual who can manage multiple tasks efficiently while maintaining a professional and friendly demeanor. The Office Coordinator will serve as the primary point of contact for all office-related queries, provide administrative support to various departments, and ensure the office functions seamlessly. This position requires excellent communication skills, a proactive approach, and a thorough understanding of office management procedures. The ideal candidate will be adaptable, resourceful, and possess a strong ability to prioritize tasks in a fast-paced environment.

Responsibilities

• Manage and coordinate office operations to ensure efficiency and productivity.
• Serve as the main point of contact for office-related queries and concerns.
• Oversee the maintenance of office equipment and coordinate repairs when necessary.
• Maintain office supplies inventory and place orders when necessary to avoid shortages.
• Assist with scheduling meetings, appointments, and travel arrangements for staff.
• Support human resources in initiatives such as onboarding and staff training sessions.
• Coordinate with external vendors and service providers for office-related needs.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Ensure the office environment is tidy, organized, and conducive to a professional atmosphere.
• Handle confidential information with discretion and maintain the highest level of professionalism.
• Collaborate with IT support to resolve technical issues within the office setting.
• Facilitate internal communication and coordination among different departments.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience in an administrative or office coordinator role is required.
• Exceptional organizational skills with a keen eye for detail and accuracy.
• Excellent verbal and written communication skills are essential for the role.
• Ability to work independently, prioritize tasks, and manage time effectively.
• Proficiency in Microsoft Office Suite and other relevant office software.
• Strong interpersonal skills with the ability to work collaboratively and build relationships.