Event Coordinator 28O25

We are seeking a dynamic and highly organized Event Coordinator to join our team. In this role, you will be responsible for the successful planning and execution of events, ensuring they are executed professionally and within budget. You will be the primary point of contact for clients, vendors, and internal stakeholders, coordinating all event logistics and managing all aspects of event production. The ideal candidate will have excellent communication and negotiation skills, a keen eye for detail, and an ability to multitask in a fast-paced environment. If you are passionate about creating memorable experiences and have a proven track record in event planning, we invite you to apply for this exciting opportunity.

Responsibilities

• Coordinate all logistical aspects of events, including budgeting and timelines.
• Develop and maintain strong relationships with clients, vendors, and venues.
• Oversee the creation and management of event budgets, ensuring cost-effectiveness.
• Identify and negotiate with vendors for event services and products.
• Conduct site visits and pre-event meetings to ensure meticulous planning.
• Develop detailed event plans, including layouts, schedules, and production elements.
• Monitor event timelines and ensure deadlines are met efficiently.
• Coordinate with marketing and PR teams for event promotion and publicity.
• Ensure compliance with health, safety, and legal regulations at all events.
• Supervise onsite staff and volunteers, ensuring smooth event execution.
• Collect and analyze feedback post-event to inform future improvements.
• Resolve any event-related issues swiftly and professionally as they arise.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field.
• Proven experience as an Event Coordinator or similar role in the industry.
• Exceptional organizational skills and ability to handle multiple tasks simultaneously.
• Excellent communication and interpersonal skills for interaction with stakeholders.
• Strong negotiation skills and ability to build and maintain vendor relationships.
• Ability to work under pressure and in a fast-paced environment.
• Proficient in Microsoft Office Suite and event management software.
• Flexibility to work irregular hours, including evenings and weekends.