Document Controller (225-906)

A Document Controller plays a critical role in the management, organization, and maintenance of a company's documents and records. These professionals are essential in ensuring that all documents are accessible, up-to-date, and comply with industry regulations and standards. They work closely with various departments to streamline document flows, provide training on document control processes, and support data retrieval and analysis efforts. The Document Controller must have excellent organizational skills, attention to detail, and a deep understanding of document management systems to effectively maintain the integrity and confidentiality of sensitive information. Companies rely on Document Controllers to improve efficiency and ensure that vital documentation is always within reach and accurately reflects the current state of operations.

Responsibilities

• Maintain and organize company documents to ensure easy accessibility and retrieval.
• Ensure all documents are up-to-date and comply with industry regulations and standards.
• Implement and oversee document control processes and procedures across departments.
• Manage and archive electronic and hard copy documents efficiently and securely.
• Coordinate with various departments to ensure timely submission and approval of documents.
• Conduct regular reviews and audits to maintain the accuracy of document management systems.
• Train staff on document management protocols and systems to enhance efficiency.
• Monitor and track document flow, distribution, and filing within the organization.
• Assist in developing document templates and tools to standardize documentation processes.
• Provide administrative support during internal and external audits related to documentation.
• Resolve any document-related issues and coordinate with IT for system upgrades.
• Ensure the security and confidentiality of sensitive documentation and information.

Requirements

• Bachelor’s degree in business administration, information management, or a related field.
• Proven experience in document control or records management in a corporate environment.
• Proficient in using document management software and Microsoft Office Suite.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to work independently and handle multiple tasks and responsibilities.
• Strong communication skills for coordinating with different departments and stakeholders.
• Knowledge of industry regulations and best practices in document management.