Administrative Assistant 05N25

As an Administrative Assistant, you will be a pivotal team member providing support and efficiency to our daily operations. This role requires someone who thrives in a dynamic office environment and can adeptly manage multiple tasks with accuracy and speed. You will handle various administrative duties such as scheduling meetings, managing correspondence, and maintaining organized filings. Being at the heart of office operations, your excellent communication skills and proactive nature will be instrumental in supporting colleagues in achieving business goals. We seek a detail-oriented professional with a strong ability to anticipate needs and resolve issues before they arise, ensuring a smooth operating workflow.

Responsibilities

• Schedule and coordinate meetings, appointments, and travel arrangements for managers.
• Organize and prioritize information to ensure efficient workflow and task completion.
• Manage incoming and outgoing correspondence, including emails, calls, and packages.
• Maintain and update company databases and filing systems with accuracy.
• Prepare and edit documents, reports, and presentations for leadership review.
• Develop office administrative processes to streamline and improve operations.
• Assist in the preparation of meeting agendas, materials, and minutes documentation.
• Oversee office supply inventory and order supplies as needed to support business demand.
• Coordinate with external vendors and service providers for office maintenance and operations.
• Support HR activities including scheduling interviews and onboarding assistance.
• Maintain confidentiality of sensitive information, adhering to company policy protocols.
• Offer administrative support to various departments as needed to meet business objectives.

Requirements

• High school diploma or equivalent; additional qualifications are advantageous.
• Proven experience as an administrative assistant or similar office role.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Exceptional organizational and multitasking abilities within dynamic environments.
• Excellent verbal and written communication skills, with high attention to detail.
• Familiarity with office equipment operation such as printers and fax machines.
• Ability to maintain confidentiality and handle sensitive information with discretion.