Office Services Manager

Position Overview

The Office Services Manager oversees daily operational functions that support a productive workplace environment, managing mail distribution, supply chain coordination, workspace setup, and facility amenities.

Primary Responsibilities

Mail and Distribution Services

• Manage incoming and outgoing mail processing, courier coordination, and parcel tracking
• Establish protocols for package receipt, sorting, and delivery to recipients
• Coordinate with external courier services and postal providers
• Maintain delivery logs and tracking systems
  
  

• Oversee secure document shredding services and compliance with data protection policies
• Schedule regular shredding pickups and maintain chain-of-custody documentation
• Ensure proper handling of confidential materials
  
  

• Maintain inventory of office stationery and supplies
• Process supply requests and manage ordering systems
• Monitor stock levels and establish reorder points
• Manage vendor relationships for office supplies
  
  

• Coordinate desk setup for new employees and relocations
• Arrange additional furniture as needed, including meeting room chairs
• Manage office amenity supplies and replenishment schedules
• Ensure workspace readiness for employee arrival
  
  

• Coordinate office signage installation and updates
• Maintain wayfinding systems and directory accuracy
• Work with facilities teams on signage standards and compliance
  
  

• Enforce policy that staff personal packages will not be accepted at office locations
• Communicate delivery policies clearly to employees
• Direct personal delivery inquiries to appropriate alternative solutions
  
  

• Proven experience in office management or facilities coordination
• Strong organizational and multitasking abilities
• Vendor management experience
• Excellent communication skills
• Proficiency with inventory management systems
• Understanding of workplace safety and compliance requirements