Office Manager

About This Job

ALLSTARSIT

Location: Bengaluru, Karnataka, India

Work Mode: On-site

Industry: IT Services and IT Consulting

Job Description

Office Manager

Working mode: 5 days/week from the office

Duration: 4-month contract

We are looking for a rock star in India who's a people person and has a knack for getting things done. In the past couple of years, our Bangalore office has experienced rapid growth and needs someone efficient to get the team to the next level.

Requirements

3–5 years of office management and administrative experience, high-tech company experience preferredOrganized and detail-oriented with multi-tasking abilitiesSelf-directed and ready to take initiativeMust handle confidential information with discretion and professionalismOutstanding interpersonal and communication skills for negotiation and collaborationAbility to work with remote offices around the worldAdvanced proficiency in written and spoken EnglishExperience supporting a 50–100 person office through a period of growth or transitionProven ability to manage vendor relationships and negotiate cost-effective contractsAbility to collaborate effectively with global and regional teams and stakeholders on cross-functional projectsProficiency with tools such as Google Workspace, Slack, or equivalent collaboration platforms

Soft Skills

Warm, approachable presence — the kind of person people feel comfortable going to, whether it's a maintenance issue or a sensitive request; the face and heartbeat of the officeHigh emotional intelligence — able to read the room, manage up, manage across, and de-escalate situations calmly without making things bigger than they need to beOwnership mindset — doesn't wait to be told; spots a problem and solves it; takes pride in the office running smoothly as a reflection of personal standardsResilient under pressure — stays composed and solution-focused when multiple things demand attention at once, whether it's a VIP visit, a vendor no-show, or a last-minute event changeDiplomatically assertive — able to push back on unreasonable requests, hold vendors accountable, and set boundaries professionally without burning relationshipsDiscretion as a default — handles sensitive people, financial, and operational information with maturity and zero drama

Descriptions

Manage and maintain office facilities in good condition, including general needs for the Bangalore officeHospitalize and ensure all visitors and guests receive excellent customer service and are welcomed accordinglyResponsible for general office management and duties including phone calls and email screening, drafting letters, and maintaining overall office conditionsSupervise office assistant and maids to ensure the best service is provided on a daily basisManage company assets and maintain them in good conditionManage and develop close relationships with the landlord, building management team, and vendorsMonitor inventory of office supplies and swags, and manage purchasing of new materials with attention to budgetary constraintsManage and organize events including sourcing, negotiating and booking suitable venues, dinner and lunch reservations, and management of invitations and attendanceCoordinate and organize company team meetings and activities for both in-office and off-site events such as the annual team outing, sports and wellness activities, team bonding activities, catering arrangements, and quarterly CSR activitiesUtilize and monitor costs and expenses for both Operations and People Experience budgets; ensure the most effective utilization under quarterly and annually allocated budgetsForesee and forecast upcoming activities and quarterly budget requirementsServe as the primary point of contact for new hire onboarding logistics — including workstation setup, access provisioning coordination, and day-one experience — in partnership with the People teamSupport health, safety, and compliance requirements for the office, including maintaining emergency contacts, conducting periodic safety checks, and liaising with building management on regulatory mattersAct as a cultural anchor for the Bangalore office — proactively identifying morale-boosting moments, local team celebrations, and inclusion touchpoints that reflect the company's global values locallyMaintain a real-time office operations tracker (headcount capacity, asset register, vendor contracts, renewal dates) to enable proactive rather than reactive management