Office Coordinator

Ready to be a Titan?

ServiceTitan is expanding its global footprint with the launch of our Bengaluru office, and we are seeking an Office Coordinator to help establish and elevate the workplace experience for our growing team. This role is central to how Titans and guests experience our office every day.

Culture is a core part of the ServiceTitan experience, and the workplace environment plays a defining role in shaping it. The ideal candidate brings a warm, professional presence along with sharp attention to detail, strong organizational discipline, and the ability to manage competing priorities with composure. You will be expected to anticipate needs, resolve issues independently, and contribute to a workplace where employees feel supported and engaged.

What youll do:

• Serve as the first point of contact for visitors and guests, providing front-desk coverage, scheduling, and a consistently professional experience.
• Conduct regular office walkthroughs to maintain standards across cleanliness, security, organization, and seat management.
• Manage stationery, first-aid supplies, and employee nourishment programs, including lunch, beverages, and snacks.
• Receive, sort, and distribute mail and deliveries.
• Plan and execute company events and employee experiences in coordination with internal stakeholders and external vendors.
• Identify opportunities to improve workplace operations, including the use of AI and automation tools to streamline recurring tasks.
• Plan and prioritize your own workload independently, ensuring daily and weekly objectives are met.
• Manage multiple workstreams concurrently with increasing autonomy and ownership.
  
  

What youll bring:

• Proven experience as an office or workplace coordinator, or in a comparable administrative, hospitality, or operations role.
• Strong decision-making skills and sound judgment under pressure.
• Demonstrated ability to lead a project from initiation through completion with limited supervision.
• Excellent multitasking and time-management skills, with the ability to prioritize effectively.
• A service-oriented mindset and commitment to delivering a high-quality employee experience.
• Strong interest in leveraging AI tools to automate and improve workplace processes.
• Excellent written and verbal communication, with strong organizational and problem-solving skills.
• Resourceful and proactive in addressing unexpected challenges.
• Fluency in English.
• Proficiency with Google Workspace and Microsoft Office, particularly Excel and Word.
• Higher education is a plus.
  
  

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Be Human With Us:

Being human isn’t about checking every box on a list. It’s about the experiences we have, people we meet, and the perspectives we share. So, if you have the skills but are hesitant to apply because of your background, apply anyway. We need amazing people like you to help us challenge the conventional and think differently about the problems that we’re solving. We’re in this together. Come be human, with us.

Use of AI Technology:

We use technology, including automated and AI-assisted tools, to support certain aspects of our recruitment process. These tools are designed to improve efficiency and enhance the candidate experience. AI tools are not used to make hiring decisions; all hiring decisions are made by our hiring teams.

At ServiceTitan, we celebrate individuality and uniqueness. We believe that the convergence of fresh perspectives and experiences from all walks of life is what makes our product and culture so great. We do not discriminate against employees based on race, color, religion, sex, national origin, gender identity or expression, age, disability, sexual orientation, or any other characteristic protected by applicable laws.

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