Manager Utility

Position Overview

The Facility Administrator manages daily operations and maintenance of building facilities, ensuring a safe, efficient, and well-maintained work environment for all occupants.

Key Responsibilities

Facility Operations ManagementOversee day-to-day facility operations including HVAC, electrical, plumbing, and building systems. Coordinate preventive maintenance schedules and ensure compliance with safety regulations and building codes. Monitor utility usage and implement energy efficiency initiatives.

Vendor and Contractor CoordinationManage relationships with external vendors, contractors, and service providers. Negotiate service contracts, oversee work quality, and ensure timely completion of projects. Maintain vendor database and evaluate service provider performance.

Space Planning and ManagementCoordinate office layouts, workspace allocations, and furniture arrangements. Manage moves, adds, and changes for employees and departments. Optimize space utilization and maintain accurate floor plans and space inventory records.

Health and Safety ComplianceEnsure compliance with occupational health and safety regulations. Conduct regular safety inspections and coordinate emergency preparedness drills. Maintain safety equipment and documentation. Serve as liaison with safety officers and regulatory agencies.

Budget and Financial ManagementDevelop and manage facility budgets including operating expenses and capital improvements. Track expenditures, process invoices, and identify cost-saving opportunities. Prepare financial reports and forecasts.

Administrative SupportMaintain facility documentation including maintenance logs, inspection reports, and equipment manuals. Coordinate building access, security systems, and key management. Handle facility-related inquiries and requests from employees.

Required Qualifications

Education: Bachelors degree in Facility Management, Business Administration, or related field preferred

Experience: 3-5 years in facility management or building operations

Technical Skills: Proficiency in facility management software, Microsoft Office Suite, and CAD/space planning tools. Understanding of building systems, HVAC, electrical, and plumbing fundamentals.

Certifications: Facility Management Professional (FMP) or Certified Facility Manager (CFM) preferred

Core Competencies: Strong organizational and multitasking abilities, excellent communication and vendor management skills, problem-solving aptitude, attention to detail, and ability to work independently and respond to emergencies.