International Expense Manager

Hungry, Humble, Honest, with Heart.

The Opportunity

Are you a strategic and detail-oriented finance leader with deep experience managing international expense reimbursement operations? Do you excel at leading teams, ensuring timely and accurate expense reviews and approvals, and driving policy compliance across multiple regions? If so, this International Expense Manager role at Nutanix is an exciting opportunity to lead our expense reimbursement process and team for our APAC and EMEA entities. In this leadership role, you will oversee regional expense operations, support consistent policy application, and ensure expense reports are reviewed and approved accurately and on time. Join us in strengthening operational excellence, improving employee experience, and leading a high-performing team in a dynamic global environment.

About The Team

At Nutanix, you will lead the international expense team responsible for supporting expense reimbursement operations across APAC and EMEA. This team plays a critical role in reviewing employee expense reports, ensuring timely approvals, maintaining policy compliance, including the reimbursement process. The team culture emphasizes collaboration, accountability, and continuous process improvement, with a strong focus on delivering a consistent employee experience while maintaining financial controls. You will report directly to the Global Expense Manager, a supportive and inclusive leader who values transparency, sound judgment, and operational excellence. As part of our hybrid work setup, you will be expected to work in the Bangalore office three days a week, enabling close partnership with team members and cross-functional stakeholders while maintaining flexibility. Travel requirements are minimal, allowing you to stay focused on leading day-to-day reimbursement operations and team priorities across the region.

Your Role

• Expense Reimbursement Operations: Oversee the end-to-end expense reimbursement process for EMEA and APAC (including India), ensuring reports are submitted, reviewed, approved, and reimbursed accurately and within established timelines.
• Team Leadership & Development: Lead, coach, and develop the expense team supporting APAC and EMEA. Set clear expectations, monitor workload distribution, and ensure high-quality reviews and approvals across the region.
• Expense Review, Approval & Policy Compliance: Ensure expense reports are reviewed and approved in line with company policy, internal controls, and regional requirements. Partner with approvers and stakeholders to address exceptions, escalations, and compliance issues across APAC and EMEA. Ensure strict operational alignment with international tax frameworks, local regulatory guidelines, fringe benefit taxes (FBT), and internal controls across all operating regions (AMER, EMEA, APAC, LATAM).
• Process Improvement & Systems Support: Identify opportunities to improve expense workflows, strengthen review efficiency, and support ongoing enhancements to expense tools and reimbursement processes used across APAC and EMEA.
• Controls, Escalations & Audit Support: Maintain strong controls over expense reimbursement activities, support audit requests, and act as a point of escalation for complex review, approval, and reimbursement matters.
• Corporate Card Program Oversight: Oversee the India corporate card program, with the opportunity to support future expansion into additional APAC and EMEA locations. Manage cardholder onboarding and offboarding, maintain strong audit controls, drive employee education on proper card use and policy requirements, and ensure ongoing compliance across the program.
• Cross-Functional Collaboration: Partner with Payroll, HR, Accounting, Tax, and other stakeholders to resolve reimbursement issues, support regional requirements, and ensure smooth expense operations for employees across APAC and EMEA.
  
  

What You Will Bring

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; CPA, CMA, or MBA preferred.
• 12-18 years of experience in expense, financial operations, or accounting, including at least 3 years of people-management experience leading regional or global expense/T&E operations.
• Strong knowledge of expense reimbursement processes, corporate card programs, policy compliance, and internal controls in a multinational environment.
• Experience supporting international operations, including cross-border reimbursements, regional compliance requirements, and audit readiness.
• Proven ability to lead process improvements, system enhancements, automation initiatives, or tool migrations that improve operational efficiency and employee experience.
• Strong analytical, problem-solving, and communication skills, with the ability to manage escalations, partner cross-functionally, and support employees and stakeholders across regions.
• Absolute fluency in English, both written and verbal, with the ability to work effectively in a fast-paced, global environment.
  
  

Work arrangement

This role operates in a hybrid capacity, blending the benefits of remote work with the advantages of in-person collaboration. In locations where our workplace policy applies (i.e. San Jose, Durham, Mexico City, Bangalore, Pune, Hoofddorp, Belgrade, Barcelona, Singapore, Sydney and Tokyo), employees are expected to work onsite a minimum of 3 days per week to foster collaboration, team alignment, and access to in-office resources. Workplace type may vary based on location and team requirements. Please speak with your recruiter for details. Additional team-specific guidance and norms will be provided by your manager.

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