HVAC Manager

Job Description / Scope Of Work

HVAC Manager – Central Role (Multi‑Site Oversight)

Position Title

HVAC Manager – Central Engineering Operations

Role Type

Central / Regional Role – Pan‑India or Multi‑City Operations

Reporting To

Head – Propperty Management

Location

Central Office (with frequent travel across sites)

Role Objective

The HVAC Manager (Central Role) is responsible for strategic oversight, governance, technical excellence, energy optimization, and lifecycle management of HVAC systems across multiple local sites.

The role ensures uniform standards, reliability, statutory compliance, cost efficiency, and sustainability alignment while supporting site teams and acting as the escalation authority for complex HVAC issues.

Key Responsibilities & Scope Of Work

• Central HVAC Governance & Standardization
• Act as the central subject‑matter authority for HVAC systems across all locations.
• Define, implement, and enforce HVAC design standards, SOPs, and best practices.
• Standardize:
• System configurations
• Maintenance philosophies
• Performance benchmarks
• Reporting formats
• Review and approve technical deviations, upgrades, and retrofits proposed by sites.
• Multi‑Site Operations Oversight
• Provide central oversight for:
• Chiller plants (air‑cooled / water‑cooled)
• VRF / VRV systems
• AHUs, FCUs, FAHUs
• Cooling towers, pumps, and piping networks
• Monitor uptime, redundancy, and critical system reliability across sites.
• Review site performance dashboards:
• Equipment health
• Breakdown trends
• PM compliance
• Act as final escalation point for repetitive or high‑impact failures.
• Energy, Efficiency & Sustainability
• Drive energy optimization initiatives across all HVAC operations.
• Analyze:
• kW/TR
• Plant efficiency trends
• Load vs capacity matching
• Support LEED, IGBC, ISO 50001, ESG, and Net‑Zero initiatives.
• Identify and implement:
• Energy conservation measures (ECMs)
• Automation improvements
• Retrofit opportunities
• Support energy audits and sustainability reporting.
• Technical Audits & Risk Management
• Conduct periodic HVAC technical audits across sites.
• Assess:
• Asset condition
• Obsolescence risk
• Maintenance quality
• Safety and compliance gaps
• Prepare risk registers and CAPEX/Audit closure roadmaps.
• Ensure time‑bound closure of audit observations.
• Preventive & Predictive Maintenance Strategy
• Define central PM and PdM frameworks.
• Implement condition‑based maintenance approaches.
• Review AMCs and OEM service strategies for optimal coverage.
• Reduce:
• Reactive maintenance
• System downtime
• Emergency call‑outs
• CAPEX, Projects & Lifecycle Planning
• Support feasibility studies for:
• Chiller replacement
• System expansion
• Tenant fit‑outs
• Technology upgrades
• Prepare / review:
• BOQs
• Technical specifications
• Cost estimates
• Review commissioning, testing, and handover documentation.
• Drive long‑term HVAC lifecycle planning.
• Vendor & Contractor Governance
• Evaluate HVAC vendors, OEMs, and AMCs across all sites.
• Standardize vendor performance metrics and SLAs.
• Participate in:
• Technical bid evaluations
• Vendor negotiations
• Performance reviews
• Resolve vendor escalations and disputes.
• Compliance, Safety & Statutory Alignment
• Ensure compliance with:
• NBC
• ASHRAE standards
• Local statutory requirements
• Client‑specific requirements
• Drive safety adherence during maintenance and projects.
• Support statutory inspections and third‑party audits.
• Client & Stakeholder Engagement
• Act as central HVAC SPOC during:
• Client audits
• Technical presentations
• Critical escalations
• Support site FM teams in addressing client concerns.
• Present:
• HVAC performance reports
• Risk mitigation plans
• CAPEX justifications to senior management and clients.
• Team Enablement & Knowledge Management
• Mentor regional / site HVAC engineers and managers.
• Conduct:
• Technical workshops
• Knowledge‑sharing sessions
• Best‑practice forums
• Develop:
• HVAC playbooks
• Technical guidelines
• Troubleshooting manuals
  

• Central HVAC SOPs & standards
• Energy efficiency and performance dashboards
• Audit reports and risk matrices
• CAPEX business cases
• Vendor SLAs and performance reviews
• Client‑ready technical presentations
  
  

• Bachelor’s Degree in Mechanical Engineering
• Master’s Degree / Professional certifications (preferred):
• HVAC Design
• Energy Management
• Sustainability / Green Building
  

• 15–25+ years of HVAC experience in:
• Large commercial / IT parks
• Industrial or mission‑critical facilities
• Multi‑site facility management
• Mandatory experience in central or regional governance roles
  
  

• Chiller plant design & optimization
• VRF / VRV systems
• BMS / IBMS integration
• ASHRAE & NBC standards
• Energy audits & retrofits
• HVAC automation & analytics
  
  

• Strong analytical and diagnostic skills
• Excellent stakeholder management
• Decision‑making authority with accountability
• Ability to manage complexity across multiple sites
• Willingness to travel frequently
  
  

• HVAC uptime & availability
• Energy efficiency improvement
• Reduction in breakdown frequency
• Audit compliance score
• Client satisfaction
• Cost optimization achieved