Front Office Executive

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 40 brands, 14,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond.

Additionally, Allegion is proud to be recognized with the 2026 Gallup Exceptional Workplace Award (GEWA) for the third consecutive year, earning distinction in both the employee engagement and strengths categories. This year, Allegion also received Gallup’s With Distinction honor — a designation reserved for a select group of organizations that go above and beyond in building exceptional workplace cultures.

Duties And Responsibilities

• Available at the front desk during peak foot flow hours.
• Greeting clients and setting a positive office atmosphere.
• Answering the phone, taking messages, and redirecting calls to respective offices.
• Visitor and guest management – hotel bookings, office and airport transfers and other adhoc requirements
• Organising and maintaining files and records and updating them when necessary.
• Creating and maintaining updated documents and spreadsheets.
• Overseeing the sorting and distribution of incoming mails and materials.
• Preparing outgoing mail items such as envelopes or packages – Material / shipment management
• Operating office equipment such as photocopier and printers.
• Bookkeeping and accounting material invoices.
• Recording meeting minutes.
• Performing an inventory of office supplies and order of need.
• Takes care of other back-up functions as needed.
  
  

Qualifications

• Graduate with 4-5 years of relevant experience in front desk management preferably in corporate background.
• Use of MS Office and basic knowledge of corresponding software applications, especially outlook.
• Demonstrated ability in the following areas: -
• Dynamic with good communication skills
• Ability to handle matters with extreme tact and confidentiality wherein required.
• Organization capabilities
• Prioritization of multiple tasks.
• Advanced English language skills (written and verbal)
• Organizing and coordinating skills.
• Ability to foster a cooperative work environment.
• Excellent customer service orientation; responds to requests with a sense of urgency.
• Displays tact, patience, and the ability to handle stressful situations.
• Demonstrates competence and character that inspires trust.
• Ability to work independently in absence of daily supervision and proactively communicates issues, priorities, and objectives.
• Attention to detail, well organized, and able to set priorities.
• Reliable and cooperative team player; displays consideration and respect for others.
  
  

We Celebrate Who We Are!

Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team.

© Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland

REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370

Allegion is an equal opportunity and affirmative action employer

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