Facility Executive

Job Summary The Facility Executive is responsible for the day-to-day management of the organization's physical infrastructure, ensuring a safe, clean, and well-maintained work environment. This role handles vendor coordination, maintenance operations, housekeeping, security oversight, and administrative support to ensure smooth facility operations.
Key Responsibilities

• Oversee daily facility operations including housekeeping, maintenance, security, and pantry services
  
• Coordinate with vendors and service providers (AMC contracts, repairs, pest control, etc.) and ensure timely service delivery
  
• Monitor and maintain HVAC, electrical, plumbing, and other building systems; escalate issues for repair
  
• Ensure compliance with health, safety, and fire regulations; conduct periodic safety audits
  
• Manage facility budgets, track expenses, and process vendor invoices/payments.
  
• Supervise housekeeping and security staff (in-house or outsourced)
  
• Handle space planning, seating arrangements, and office moves/renovations
  
• Maintain inventory of office supplies, furniture, and equipment
  
• Manage access control systems, visitor management, and ID card issuance
  
• Coordinate with local authorities/vendors for licenses, permits, and statutory compliance
  
• Support event setup and logistics for internal company events/meetings
  
• Maintain records of AMC contracts, warranties, and facility-related documentation
  
• Respond promptly to facility-related complaints or emergencies
  
  
  

• Strong vendor management and negotiation skills
  
• Good understanding of building systems (electrical, HVAC, plumbing)
  
• Knowledge of health & safety regulations and fire safety protocols
  
• Excellent organizational and multitasking abilities
  
• Strong communication and interpersonal skills
  
• Proficiency in MS Office (Excel, Word); familiarity with facility management software is a plus
  
• Ability to handle emergencies calmly and efficiently
  

• Bachelor's degree in any discipline (Facility Management/Hotel Management/Engineering preferred)
  

• 2–5 years of experience in facility/administration management
  

• Certification in Facility Management (IFMA/BIFM) is a plus
  

  
  
  
  

• Proactive and detail-oriented
  
• Strong problem-solving mindset
  
• Ability to work under pressure and manage multiple priorities
  
• Team player with leadership qualities for supervising support staff