Executive Assistant

Executive Assistant – C-Suite Support | Global Stakeholder Management | Hybrid Role

Locations: Bangalore | Pune | Mumbai

Shift: US Shift (6:00 PM – 3:00 AM IST) | Monday to Friday

Work Model: Hybrid (1 week WFO & 3 weeks WFH – as per business requirements)

CTC: Up to ₹16 LPA

Experience: 3+ Years

About The Role

We are seeking a highly skilled and proactive Executive Assistant (EA) to provide high-level executive and administrative support to senior leadership teams based in the US, UK, and Europe.

This is a high-impact role requiring strong expertise in calendar management, executive coordination, virtual support, and global stakeholder communication. The ideal candidate will thrive in a fast-paced, international business environment with strong attention to detail and excellent communication skills.

Key Responsibilities

• Provide end-to-end executive support to senior leadership (C-suite / Director level)
• Manage complex calendar scheduling, global meetings, and cross-time-zone coordination (US, UK, Europe)
• Coordinate virtual meetings, video conferences, and leadership calls using MS Teams / Zoom / collaboration tools
• Handle email management, executive correspondence, and follow-ups with precision and confidentiality
• Prepare business presentations, reports, meeting notes (MOM), and leadership documents
• Support travel management, itinerary planning, and logistics coordination
• Ensure smooth stakeholder communication across global teams
• Maintain confidential handling of sensitive business information
• Assist in administrative operations, workflow coordination, and executive productivity support
  
  

• Minimum 3+ years of experience as Executive Assistant / Senior Executive Assistant / Virtual Executive Assistant
• Proven experience supporting C-suite executives / Directors / Senior Leadership
• Strong expertise in calendar management, executive scheduling, and global coordination
• Excellent written and verbal communication skills (mandatory)
• Demonstrated ability to work in US shift / night shift roles (IST timing 6 PM – 3 AM)
• Experience working with international stakeholders (US / UK / Europe exposure preferred)
• Strong proficiency in MS Office (Excel, PowerPoint, Outlook), MS Teams, Zoom, Google Workspace
• High level of professionalism, confidentiality, and organizational skills
• Proven career stability with consistent tenure in previous organizations
  
  

• Hybrid work model (subject to business requirements)
• Exposure to global leadership teams and international business operations
• Fast-paced, high-growth global corporate environment
  
  

• Direct exposure to global executives and leadership teams
• Opportunity to work in a multi-time-zone international business setup
• Strong learning curve in executive operations and global coordination
• Flexible hybrid working structure