Chief Of Staff Executive Assistant

Location: Bengaluru, Karnataka (On-site)

Company: 16VC

About 16VC

16VC is an early-stage venture capital firm backing ambitious founders building the future across AI, SaaS, fintech, deep tech, consumer, and enterprise technology. Beyond investing, we work closely with founders through our platform, community, and venture studio initiatives.

We're looking for a highly organized, proactive, and resourceful Chief of Staff / Executive Assistant to work closely with the Founding Partner. This is a high-impact role that blends executive support, operations, project management, and strategic coordination.

If you enjoy solving problems, keeping teams organized, and making things happen behind the scenes, we'd love to hear from you.

About The Role

You'll be the operational backbone of 16VC, ensuring the leadership team can focus on investing, founders, and building the firm. You'll manage priorities, coordinate across internal and external stakeholders, and help execute strategic initiatives.

No two days will be the same.

What You'll Do

Executive Support

Manage the Founding Partner's calendar, meetings, travel, and priorities.

Prepare agendas, meeting notes, and follow-up action items.

Coordinate investor, founder, and partner meetings.

Handle confidential correspondence and communications.

Operations

Improve internal processes and documentation.

Coordinate day-to-day office operations.

Manage vendors, subscriptions, and operational tools.

Support hiring, onboarding, and internal administration.

Project Management

Track strategic initiatives across investing, platform, and 16VC Labs.

Ensure projects move forward and deadlines are met.

Coordinate with internal teams, founders, and external partners.

Maintain dashboards, trackers, and operating documents.

Investor & Founder Coordination

Schedule founder meetings and investment committee sessions.

Assist with LP updates and reporting.

Coordinate portfolio communications.

Help organize founder events, demo days, and community programs.

Research & Special Projects

Conduct market and ecosystem research.

Prepare presentations, reports, and briefing documents.

Support new initiatives and partnerships.

Take ownership of ad hoc projects from idea to execution.

What We're Looking For

2–6 years of experience as a Chief of Staff, Executive Assistant, Program Manager, Operations Manager, or similar role.

Exceptional organizational and time management skills.

Strong written and verbal communication.

Ability to manage multiple priorities in a fast-paced environment.

High attention to detail and strong follow-through.

Comfortable handling confidential information with discretion.

Self-starter with a proactive, ownership mindset.

Tools You'll Likely Use

Google Workspace

Microsoft Office

Notion

Slack

Zoom

Calendar and scheduling tools

Airtable or similar databases

AI tools such as ChatGPT, Claude, or Gemini

Nice to Have

Experience working at a startup, venture capital firm, accelerator, or founder's office.

Project management experience.

Event coordination experience.

Familiarity with venture capital, fundraising, or startup ecosystems.

Experience using productivity and AI tools to automate workflows.

Why Join 16VC

Work directly with the Founding Partner and leadership team.

Gain exposure to startups, venture capital, and emerging technologies.

High ownership with opportunities to influence how the firm operates.

Build relationships with exceptional founders, investors, and operators.

Be part of building a modern venture capital firm from the ground up.

Who You'll Thrive As

You're someone who enjoys bringing order to complexity. You anticipate needs before they're asked, communicate clearly, and take pride in making teams more effective. Whether it's coordinating a board meeting, organizing a founder event, or keeping strategic projects on track, you're the person who gets things done.