Admin Executive

Job Description – Admin Executive

Position Title: Admin Executive

Department: Administration

Experience Required: 1 to 2 Years

Location: Bengaluru

Reporting To: HR Manager

Job Summary

We are looking for a proactive and organized Admin Executive with 1 to 2 years of experience to manage day-to-day administrative operations, coordinate office facilities, support employees, and ensure smooth functioning of workplace activities.

Key Responsibilities

• Office Administration
• Manage daily office operations and ensure smooth functioning of the workplace
• Monitor housekeeping, pantry, stationery, and office supplies
• Vendor Coordination
• Coordinate with vendors for maintenance, housekeeping, courier, travel, and other services
• Track service quality and timely completion of tasks
• Asset & Inventory Management
• Maintain records of office assets, furniture, laptops, access cards, and consumables
• Ensure proper stock availability of admin items
• Travel & Accommodation
• Arrange travel bookings, hotel stays, and transport for employees / guests as required
• Employee Support
• Assist employees with ID cards, seating arrangements, access cards, and admin requests
• Coordinate onboarding admin arrangements for new joiners
• Documentation
• Maintain agreements, bills, invoices, AMC records, attendance registers, and admin MIS reports
• Event & Meeting Coordination
• Support internal meetings, training sessions, celebrations, and company events
• Compliance & Safety
• Ensure office safety standards, emergency contacts, and statutory displays are maintained
  
  

• Good communication and coordination skills
• MS Office / Excel knowledge
• Vendor handling and negotiation ability
• Problem-solving approach
• Good record keeping and documentation skills
• Ability to multitask and work independently
  
  

• Graduate in any discipline
• Additional admin / operations certification preferred
  
  

• Presentable and professional attitude
• Strong ownership and follow-up skills
• Cost-conscious mindset
• Quick learner and team player