Medical Records Assistant 13J25

The Medical Records Assistant is a crucial role within healthcare facilities, responsible for managing and organizing patients' medical records. This position ensures that patient information is accurate, up-to-date, and easily accessible for healthcare professionals. As a Medical Records Assistant, you will handle confidential information, process patient data, and support the healthcare team by maintaining an efficient records system. The role requires strong attention to detail, excellent organizational skills, and a good understanding of medical terminology. You will work closely with doctors, nurses, and administrative staff to ensure smooth operations and compliance with healthcare regulations. This position is vital for optimizing patient care, facilitating accurate reporting, and maintaining high standards of privacy and ethics.

Responsibilities

• Ensure accurate and timely updating of patient medical records within the system.
• Assist healthcare providers with retrieving and managing medical records efficiently.
• Maintain patient confidentiality by adhering to medical ethics and compliance laws.
• Organize and file medical documentation, ensuring traceability and accessibility.
• Handle the intake of medical records, verifying completeness, and resolving discrepancies.
• Coordinate the transfer and release of medical records upon authorized requests.
• Conduct regular audits of records for quality control and assurance purposes.
• Support the administrative team in preparing and managing data reports and metrics.
• Digitize paper records and input them accurately into electronic health record systems.
• Train and support staff on proper records management and data entry procedures.
• Respond to internal and external queries regarding patient records information.
• Participate in meetings and training sessions to stay updated on industry practices.

Requirements

• High school diploma or equivalent educational qualification is required.
• Previous experience in medical records management or administrative roles preferred.
• Strong understanding of medical terminology and healthcare documentation practices.
• Proficiency with electronic health records (EHR) and data entry software systems.
• Exceptional organizational skills with a keen attention to detail and accuracy.
• Ability to handle confidential information with discretion and maintain privacy regulations.
• Effective communication skills, both written and verbal, in a healthcare setting.