Office Assistant

As an Office Assistant, you will provide essential administrative support and contribute to the smooth operation of the office environment. Your organizational skills, attention to detail, and ability to manage various tasks will ensure efficient office management and a positive work experience for staff and visitors.

Responsibilities:

• Assist with general office tasks, including filing, data entry, photocopying, and scanning documents.
• Prepare and distribute internal memos, emails, and correspondence.
• Greet visitors, answer incoming calls, and direct inquiries to the appropriate department.
• Maintain a professional and welcoming reception area.
• Schedule appointments and meetings for staff members.
• Coordinate meeting room reservations and equipment setup.
• Organize and maintain physical and electronic files, ensuring documents are easily accessible and properly labeled.
• Sort and distribute incoming mail and packages.
• Prepare outgoing mail and packages for pickup or courier services.
• Monitor office supplies, restocking as needed.
• Keep track of inventory levels and place orders for supplies.
• Assist in making travel arrangements for staff, including booking flights, accommodations, and transportation.
• Enter data into databases and spreadsheets accurately and efficiently.
• Maintain records and files related to office activities.
• Prepare meeting materials, agendas, and presentations.
• Arrange for catering and equipment setup as required.
• Coordinate maintenance requests and repairs for office equipment and facilities.
• Ensure the office environment is clean and organized.
• Follow health and safety protocols to maintain a safe working environment.
• Report any safety concerns or incidents to the appropriate personnel.

• High school diploma or equivalent. Additional education or training in office administration is beneficial.
• Previous experience as an Office Assistant or in a similar administrative role is preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment, such as printers, scanners, and copiers.
• Ability to prioritize tasks and manage time effectively.
• Problem-solving skills to address office-related issues.
• Customer service orientation for interacting with visitors and staff.
• Adaptability to changing office needs and tasks.
• Fluency in English; knowledge of additional languages such as Arabic is advantageous.