Receptionist Cum Administrative Assistant 05D25

The role of a Receptionist Cum Administrative Assistant is pivotal in ensuring smooth operations within an organization. This hybrid position combines the duties of a front-office ambassador with critical administrative functions. As the first point of contact for clients, visitors, or customers, the receptionist aspect demands a professional demeanor and excellent communication skills. Concurrently, the administrative assistant responsibilities require organization, keen attention to detail, and the ability to manage multiple tasks simultaneously. This role is essential in maintaining the efficiency and organization of office operations, thus contributing significantly to the overall productivity of the company. Ideal candidates must have the capability to handle a wide array of responsibilities while maintaining a supportive and welcoming environment.

Responsibilities

• Greet and welcome visitors with a positive and helpful attitude.
• Answer and direct phone calls to appropriate departments or personnel.
• Maintain the reception area in an orderly and professional manner.
• Assist with scheduling appointments and coordinating meetings for staff.
• Handle incoming and outgoing mail and courier packages efficiently.
• Prepare and edit correspondence, reports, and presentations as needed.
• Order and maintain inventory of office supplies and equipment.
• Provide general support to visitors and assist with inquiries or issues.
• Coordinate and organize travel arrangements and itineraries for staff.
• Maintain confidentiality of all company and client information.
• Assist with office administrative tasks such as filing, photocopying, and data entry.
• Collaborate with other departments to ensure cohesive operation across the organization.

Requirements

• High school diploma or equivalent; relevant qualifications are a plus.
• Proven experience as a receptionist, administrative assistant, or similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills are essential.
• Strong organizational and multitasking abilities are required.
• Attention to detail and problem-solving skills are mandatory.
• Ability to work independently and collaboratively in a fast-paced environment.