Receptionist 02D25

We are seeking a highly organized and personable Receptionist to join our team and be the welcoming face of our office. As the first point of contact for clients and visitors, the Receptionist plays a crucial role in creating a positive first impression. This role requires excellent communication skills, a keen sense of professional etiquette, and the ability to manage multiple tasks efficiently. The ideal candidate should be detail-oriented and proactive, providing excellent service while supporting the wider administrative functions within the office. If you possess a dynamic and friendly personality along with exceptional organizational skills, we would love to have you on our team.

Responsibilities

• Greet and welcome clients and visitors with a friendly demeanor.
• Answer and direct phone calls in a professional and timely manner.
• Maintain the reception area to ensure it is neat and organized.
• Schedule and confirm appointments for meetings and conferences.
• Coordinate mail distribution, including sorting and handling outgoing mail.
• Assist in administrative tasks such as data entry and filing documents.
• Handle inquiries and provide information to clients and visitors.
• Ensure that the office supplies inventory is well-stocked and replenished.
• Coordinate with security to monitor visitor access and maintain security protocols.
• Serve as a point of contact for facilities management as needed.
• Prepare and manage correspondence as directed by the management team.
• Assist in planning and coordinating office events and activities.

Requirements

• High school diploma or equivalent; additional qualifications preferred.
• At least 1–2 years of experience in a receptionist or similar role.
• Strong verbal and written communication skills in English.
• Proficient in Microsoft Office Suite and basic office equipment.
• Excellent time management skills with a proven ability to meet deadlines.
• Professional appearance and conduct with a positive, customer-focused attitude.
• Ability to handle confidential information with discretion and integrity.