Events Planner 16N25

An Events Planner is a dynamic and creative professional responsible for planning, organizing, and executing various events, ranging from corporate gatherings and conferences to weddings and private celebrations. This role involves liaising with clients to understand their needs and expectations, budget management, and ensuring the seamless execution of events. An Events Planner must have an excellent sense of detail, impeccable organizational skills, and the ability to remain calm under pressure. They work closely with catering services, venues, decorators, and other vendors to deliver memorable experiences that meet client expectations. This is a highly collaborative position that requires outstanding communication skills and the ability to multitask effectively while adhering to strict deadlines.

Responsibilities

• Coordinate all aspects of event planning and execution to ensure success.
• Liaise with clients to understand their event goals, themes, and budgets.
• Research and secure suitable venues that align with the event requirements.
• Develop detailed event plans, including timelines, budgets, and tasks.
• Collaborate with vendors for services like catering, decoration, and entertainment.
• Negotiate contracts with suppliers to obtain services within budget constraints.
• Monitor event timelines and ensure all deadlines are adhered to effectively.
• Oversee the event setup, execution, and breakdown to ensure flawless operations.
• Resolve any issues or disputes that arise during the planning or event phases.
• Evaluate the success of events and gather feedback for future improvements.
• Maintain strong relationships with clients and service providers for future business.
• Ensure compliance with health and safety standards at all events and venues.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field preferred.
• Proven experience as an Events Planner, Coordinator, or similar role in the industry.
• Exceptional organizational skills with the ability to handle multiple projects simultaneously.
• Strong negotiation skills for dealing with vendors and service contracts.
• Excellent communication and interpersonal skills to liaise effectively with clients.
• Ability to work effectively under pressure and manage unforeseen challenges.
• Proficiency in event management software tools like Eventbrite or Cvent is advantageous.