Administrative Officer 05D25

The Administrative Officer is a pivotal role in ensuring seamless operations within the organization. Assigned code 05D25, this position focuses on enhancing the efficiency and effectiveness of administrative procedures. As the backbone of the office, the Administrative Officer provides essential support to executives, coordinates internal communications, and manages vital records. The role requires an adept understanding of organizational dynamics, robust multitasking skills, and the ability to work autonomously. The ideal candidate is expected to balance various administrative tasks while demonstrating a keen attention to detail, impeccable organizational capabilities, and an aptitude for problem-solving.

Responsibilities

• Oversee daily administrative operations to ensure smooth and efficient processes.
• Coordinate internal communications to maintain coherence and disseminate information effectively.
• Maintain and update accurate records and databases to support administrative activities.
• Prepare reports, memos, and related documents for internal and external stakeholders.
• Manage schedules, including meetings and travel arrangements, for executive personnel.
• Provide administrative support to help various departments achieve their objectives.
• Liaise with vendors and suppliers to manage office supplies and procurements.
• Assist in budgeting and monitoring expenditures relevant to the administrative function.
• Develop and implement new administrative systems to enhance operational efficiency.
• Facilitate the onboarding process for new employees, including orientation and paperwork.
• Ensure compliance with organizational policies and government regulations.
• Address and resolve administrative inquiries and issues promptly and effectively.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an administrative or similar role.
• Exceptional organizational skills with the ability to prioritize tasks efficiently.
• Proficiency in Microsoft Office Suite and experienced with database management systems.
• Strong communication skills, both written and verbal, necessary for liaison roles.
• Demonstrated ability to work independently and contribute to team environments.
• Attention to detail and problem-solving skills to address complex administrative challenges.