Administrative Coordinator – Talent Acquisition / HR support 01D25

The Administrative Coordinator in Talent Acquisition/HR Support is a vital role that ensures smooth operations within the HR department by providing comprehensive administrative assistance. This position is central to liaising between different departments, organizing recruiting processes, and supporting HR functions to enhance the overall effectiveness of the department. The role demands a highly-organized individual with exceptional communication skills who can manage multiple tasks with precision and discretion. The coordinator is responsible for maintaining schedules, preparing documents, and coordinating meetings and interviews, all while ensuring data accuracy and confidentiality. This role is ideally suited for someone who thrives in a dynamic environment and is eager to contribute to a team-focused culture aiming to attract, hire, and retain top talent.

Responsibilities

• Coordinate recruitment processes including scheduling interviews and managing communication with candidates.
• Maintain detailed and organized electronic records and files for all candidate information.
• Prepare and manage documentation and reports for HR and talent acquisition activities.
• Assist in the creation and posting of job advertisements on various job portals.
• Support HR team by managing calendars and scheduling meetings as needed.
• Respond to inquiries regarding recruitment processes and HR policies promptly and effectively.
• Facilitate onboarding processes and support new hire orientation sessions.
• Collaborate with internal departments to ensure a smooth recruitment and selection process.
• Maintain confidentiality of sensitive information in compliance with organizational policies.
• Conduct preliminary screening of applicants and coordinate recruitment events.
• Assist in the development of strategic recruitment plans to maximize outreach efforts.
• Manage correspondence with job applicants, ensuring a professional representation of the company.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of two years' experience in administrative support, preferably within HR or recruitment.
• Proficient in Microsoft Office Suite and familiar with HR software applications.
• Excellent organizational skills and attention to detail are critical for success.
• Strong verbal and written communication skills to interact professionally with all stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proven ability to prioritize tasks and manage workload in a fast-paced environment.