Events Coordinator 30N25

We are seeking a diligent and enthusiastic Events Coordinator to join our dynamic team. The ideal candidate will have a knack for planning and executing a variety of events from conception through to completion. As an Events Coordinator, you will work closely with clients to ensure their vision is realized, while coordinating all aspects involved in hosting successful events. The role requires exceptional organizational skills, attention to detail, and an ability to deal with unexpected problems with poise and effectiveness. We cater to a wide range of events such as corporate meetings, weddings, and other social gatherings, so a flexible and adaptable mindset is vital. If you thrive in a fast-paced environment and enjoy the thrill of seeing an event come to life, this role is for you.

Responsibilities

• Coordinate event details with clients to accurately understand their requirements and expectations.
• Plan and implement event schedules and timelines to ensure efficient execution.
• Manage event budgets, balancing quality and cost-effectiveness in all operational aspects.
• Supervise on-site event staff, ensuring all duties are executed diligently and effectively.
• Negotiate contracts with vendors and suppliers for necessary services and ensure fulfillment.
• Inspect event facilities to ensure their conformity with event specifications and client requests.
• Handle any arising issues and troubleshoot any emerging problems during event execution.
• Provide post-event evaluations and feedback to refine future event planning strategies.
• Maintain comprehensive files and records for each event, documenting lessons learned.
• Work closely with marketing teams to promote events and ensure excellent attendee engagement.
• Ensure compliance with insurance, legal, health, and safety obligations for all events.
• Evaluate and report on the event's success and outcomes to stakeholders and management.

Requirements

• Bachelor's degree in Event Management, Hospitality, or related field preferred.
• Proven experience as an Events Coordinator or similar role in event planning.
• Strong organizational skills and exceptional attention to detail are essential.
• Ability to handle multiple projects simultaneously under stringent deadlines.
• Excellent communication and interpersonal skills with a customer-oriented mindset.
• Demonstrable ability to manage budgets effectively and efficiently.
• Proficiency in event management software and technology tools for planning events.
• Flexibility to work long hours, including evenings, weekends, and holidays as required.