Executive Assistant And Email Task Coordinator Intermediate Hybrid MoA

Discover your 100% YOU with MicroSourcing!

Position: Executive Assistant (Hybrid)

Location: MoA, Pasay City

Work setup & shift: Hybrid | Dayshift

Why join MicroSourcing?

Youll Have

• Competitive Rewards*: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role:

The Executive Assistant will provide proactive administrative and executive support to the Directors, ensuring smooth workflow across their personal inboxes and all client-facing inboxes.

Key Day-to-Day Responsibilities

• Monitor and triage:
• Trent’s inbox
• Antonio’s inbox
• All client shared inboxes (e.g., finance@… , AP/AR inboxes)
• Apply structured email management:
• File emails into appropriate folders according to rules, categories, and client
• Flag urgent or high-priority items requiring attention
• Draft simple replies or prepare responses based on provided templates
• Daily summary & coordination:
• Prepare a Daily Email Summary Report outlining:
• Urgent items
• Items awaiting action
• Items that have been completed
• Items requiring follow-up
• Maintain a Task Register of all tasks assigned via email over the previous days
• Send reminders for outstanding tasks due or overdue
• Maintain and organise digital files, documents, and client folders
• Set calendar appointments, schedule meetings, and coordinate with clients when needed
• Assist in preparing simple documents, forms, and checklists
• Follow up with internal team members or clients for missing information
• Support general administrative tasks required by the Directors
• Ensure no important client or operational email is missed, lost, or delayed
  

What You Need

Non-negotiables

• Previous experience as an Executive Assistant or Administrative Assistant (2+ years preferred)
• Prior experience managing multiple email inboxes
• Experience in filing, tagging, and categorising emails
• Experience preparing daily reports or task lists
• Experience supporting executives or senior leaders
  
  

Preferred skills/expertise:

• Experience in a professional services, finance, accounting, or consulting environment is preferred but not mandatory
• Experience with Australian clients is a bonus
  
  

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our companys strength lies in our peoples diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – its our commitment. Our way of life. Here, we dont just accept your unique authentic self - we celebrate it, valuing every individuals contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply

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