Bookkeeping And Accounts Administrator

This role combines bookkeeping and operational coordination, overseeing financial management across multiple entities and supporting large shipping transactions. You will be responsible for voyage cost analysis, profit and loss reporting, and full-cycle financial management, working closely with executive leadership in a fast-paced virtual environment. The position involves managing QuickBooks systems, processing invoices for high-value shipments, tracking voyage expenses, and preparing detailed financial reports. Additionally, you will manage accounts payable and receivable, perform bank reconciliations, oversee cash flow, and deliver regular financial updates to the leadership team.

Job Highlights

Hourly Rate: The equivalent of $5.00 USD per hour in the applicant’s local currency

Number of Paid Hours Per Week: 40 Hours

Schedule: Monday to Friday, 9:00 AM – 6:00 PM (1-hour unpaid break)

Work Arrangement: Work from home

Contract: Independent Contractor

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

• Set up and maintain QuickBooks systems across multiple business entities.
• Process invoicing for high-value vessel shipments and coordinate booking schedules with clients.
• Track and analyze voyage costs (fuel, COGS, etc.) for accurate P&L reporting.
• Manage vendor verification processes and distribute payment instructions to clients.
• Monitor bank accounts, confirm payment receipts, and ensure smooth cash flow.
• Maintain detailed AR/AP records across all entities.
• Perform monthly reconciliation of both business and personal accounts.
• Execute month-end closings for multiple companies.
• Provide regular cash flow reporting and financial updates to leadership.
• Coordinate with internal agents and payment verification.
• Enforce client payment deadlines to maintain operational efficiency.

Requirements

• Minimum 3 years of professional bookkeeping experience.
• Advanced QuickBooks proficiency (setup, management, customization).
• Degree in Accounting or equivalent professional qualification.
• Experience handling high-value transactions and complex reconciliations.
• Strong organizational skills, able to manage multiple entities simultaneously.
• Background in coordinating financial and operational workflows.
• Solid knowledge of AR/AP processes.
• Independent, detail-oriented, and efficient in virtual environments.
• Ability to manage transactions large transactions.

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Reminder

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording.

APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.