Admin Assistant (225-1017)

As an Admin Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your primary responsibilities will include managing daily activities, providing administrative support, and assisting various departments to enhance productivity. Your organizational skills, attention to detail, and ability to handle multiple tasks efficiently will be vital in maintaining an efficient workflow. You will interact with staff, clients, and vendors, necessitating excellent communication skills and a professional demeanor. Becoming part of our team will require you to work closely with managers and other personnel, making your role indispensable in contributing to the overall success of our organization.

Responsibilities

• Maintain and organize office operations and procedures with high efficiency.
• Manage calendars and schedule meetings to optimize time management.
• Handle incoming calls, emails, and correspondence professionally and efficiently.
• Assist in the preparation of reports, presentations, and correspondence.
• Coordinate and organize internal and external meetings and events.
• Ensure all documents and records are filed and stored appropriately.
• Prepare and distribute communications, memos, and bulletins to employees.
• Order and manage office supplies to ensure resources are readily available.
• Conduct research to assist with project development and implementation.
• Provide support and advice to visitors, clients, and team members as needed.
• Work closely with other departments to support cross-functional needs.
• Maintain confidentiality of sensitive information and uphold company policies.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite and standard office equipment.
• Strong written and verbal communication abilities required.
• Excellent organizational and time-management skills are essential.
• Ability to multitask and prioritize work efficiently under pressure.
• High school diploma required; additional qualifications are a plus.
• Strong problem-solving skills with attention to detail is preferred.