Executive Assistant 18N25

As an Executive Assistant, you will play a critical role in supporting the high-level executives within our organization. Your primary responsibility will be to manage various administrative tasks that ensure the executive's operations run smoothly. This includes managing schedules, coordinating meetings, and handling communications efficiently. The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing a wide range of tasks with complete confidentiality and professionalism. You must have excellent interpersonal skills to work collaboratively with different departments, and technology proficiency to handle various software and applications. Your efforts will contribute significantly to more strategic operations, enabling executives to focus on leadership, decision-making, and driving the company's growth and success.

Responsibilities

• Manage and maintain executives’ schedules and appointments efficiently and effectively.
• Coordinate and organize meetings, including preparation and distribution of meeting agendas.
• Handle incoming communications, including emails, phone calls, and correspondence, with confidentiality.
• Prepare documentation, reports, and presentations for executives’ review and meetings.
• Make travel arrangements and prepare travel itineraries for executive team members.
• Manage expense reports, invoices, and assist with budget planning for the executive office.
• Liaise with key stakeholders, both internal and external, as necessary for information and project updates.
• Conduct research and provide insights to assist in decision-making processes.
• Manage and prioritize the executives’ tasks, projects, and correspondence based on importance.
• Organize and maintain filing systems for both digital and physical documents and information.
• Assist executives with personal tasks and errands as required to maintain efficiency.
• Coordinate with other executive assistants and staff to ensure seamless inter-departmental workflow.

Requirements

• Proven experience as an executive or administrative assistant in a corporate setting.
• Excellent organizational and time management skills to function in a fast-paced environment.
• Strong proficiency in using Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Outstanding interpersonal and communication skills, both written and verbal.
• Ability to exercise discretion and handle confidential information with integrity.
• Proactive approach to problem-solving and decision-making with keen attention to detail.
• Bachelor's degree in Business Administration or a relevant field is preferred.